Smart Zone

About

Smart Zone is one of the leading Business Setup Consultants in Dubai.

Since its inception in 2010, Smart Zone has been supporting passionate entrepreneurs to make their mark in this dynamic country. Their mission is to be the best business setup consultants in Dubai, helping business owners navigate the mind-boggling world of entrepreneurship.

The problem

Lack of visibility as there was no consolidated view of the company’s finances

Smart Zone, a company with a high volume of daily transactions, faced many challenges in managing its finances. The finance team did not have a consolidated view of its finances and spent a lot of time following up with employees for expense-related details. 

Since the company set up other businesses, many employees made multiple payments daily related to government fees, professional charges, and service-related expenses. For this, the team managed funds from various accounts, including corporate, personal, and those associated with company PROs (Public Relations Officers). The scattered information made it difficult to get a clear picture of the company’s finances at any given point in time. 

Another time-consuming task was chasing employees, particularly those who worked outside the office, for bills and supporting documents. It often led to delays for the finance team, as they could not see expenses in real time or identify areas for cost savings.

The solution

Consolidating all payments in one place on Alaan dashboards

The introduction of Alaan to Smart Zone significantly helped consolidate the company's expenses. Much to the satisfaction of the finance team, Alaan’s dashboards provide a clear and centralised view of all their finances. This, in turn, eliminates the need to switch between different accounts and makes it easy to track all of the cash flow.

Speaking on Alaan, Abhinav Sangar, the Head of Operations at Smart Zone said,

“One of the major pain points we were going through was getting everything together. We have corporate bank accounts and personal bank accounts associated with PROs for the whole team. But that couldn’t be consolidated quickly. Alaan’s comprehensive dashboard has been a game-changer for us. In addition to consolidated finances, we love how easy it is now to allocate funds to someone within a few seconds.”

In addition to gaining transparency, the finance team could also allocate funds quickly and efficiently. All they have to do is create a new card or transfer additional funds to an existing card. Whether they need to pay a government authority, a client, or an employee, they can effortlessly do so through Alaan's platform. The ease of transferring funds has been particularly helpful for a company like Smart Zone, which often makes payments on behalf of its customers. 

With Alaan's expense management solution, the finance team can monitor and control spending across all departments, from blue-collar workers to higher-level expenditures. This newfound visibility helps them make informed decisions and optimise their finances.

Like Smart Zone, if you like consolidated dashboards, contact us, and we will set up a demo for you.